Job: Executive Assistant

Title Executive Assistant
Categories Columbus, OH Opportunities
Job Title Executive Assistant
Start Date 2019-02-18
Location Columbus, OH
Job Information

TITLE                     Executive Assistant

 

DEPARTMENT       Corporate

 REPORTS TO        CEO

SUMMARY

 The Executive Assistant will partner with the executive leadership team. The person will be focused on anticipating the needs of the executive team and proactively addressing opportunities to improve the efficiency of the team.

Our ideal candidate has previous experience as an Executive Assistant and is very familiar with office management technologies. The Executive Assistant’s main duties include project work, scheduling meetings, coordinating travel arrangements and organizing daily calendars. To be successful in this role, the person should be proactive, meet deadlines and communicate effectively.

Ultimately, the person should be able to identify and address the needs of executive leaders and perform administrative tasks to ensure our company’s workflow runs smoothly.

 

ESSENTIAL FUNCTIONS

 Reasonable Accommodation Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions

 Essential Functions Statement(s)

  • Anticipate the needs of the executive team and proactively addressing opportunities to improve the efficiency of the team
  • Proactively manage travel itineraries and schedule meetings or appointments
  • Prepare internal and external corporate documents
  • Lead and assist with corporate level projects and systems development
  • Coordinate executive communications, including taking calls, responding to emails and following up on meeting notes and action items
  • Arrange corporate events to take place outside of the work place, such as workshops, customer events and staff appreciation events
  • Maintain an organized filing system of paper and electronic documents
  • Uphold a strict level of confidentiality
  • Develop and sustain a level of professionalism among staff and clientele
  • Become an integral part of the executive leadership team

 POSITION QUALIFICATIONS

 SKILLS & ABILITIES

 Education:

  • High school degree or equivalent; additional qualifications as Personal Assistant are a plus

 Experience/abilities:

  • Strong organizational, project management and problem-solving skills with the ability to multi-task
  • Advanced Microsoft Office skills (Excel, PowerPoint, Visio, Outlook) with an ability to become familiar with firm-specific programs and software. Tech-savvy.
  • Proficiency in collaboration with a friendly and professional demeanor
  • Exceptional interpersonal skills
  • Task oriented and results driven
  • 4+ years of experience as an Executive Assistant reporting directly to senior management

 Computer skills:

  • Proficiency in MS Office suite required (Excel, Word, Visio, Outlook)
  • Technically savvy with the ability and desire to learn and use firm-specific programs

 Other Physical Requirements

Ability to wear Personal Protective Equipment (PPE) as needed (safety glasses, safety shoes, etc)

The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee’s ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.

Core Molding is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

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